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Reviewing merchant statement

Version: V4.1.10084
Added on: 01/12/16
Time: 45 min
Category: Tutorials

Prerequisite Tutorials

Name Added On Difficulty Time Required Description
How to locate a merchant statement 09/23/14 15 mins This tutorial will give you knowledge how to locate a merchant statement.
How to generate a merchant statement 01/06/16 15 mins In this tutorial we are going to learn how to generate manually a merchant statement.

Useful Terms

Reviewing merchant statement

  1. Are you ready?

    In this tutorial we are going to learn how to review a merchant statement.

    We will use the following parameters:
    Merchant: My First Merchant
    Statement's status: Pending
  2. Log in to the system using your Username and Password.

    Note: To learn how to log in and select perspectives, use the prerequisite tutorial Logging in and navigating the application.
  3. You can review merchant statements using Merchant Statements form, which is available at the following places:

    • Perspective => Console => Statements
    • Perspective => Management => Remittance => Statements
    • Perspective => Administration => Monitoring => Statements => Merchant Statements

    You can choose any place you like.
  4. Select appropriate Merchant or Merchant Account in the top left section of the screen.
  5. Locate   Merchant Statement Search  groupbox
  6. Select Pending in Statusdropdown
  7. Click   Find button
  8. Click   View Merchant Statementbutton next to the desirable statement.
  9. Locate   General  groupbox. In this groupbox, you can review the ID of the statement, the date when it was created, and the date range of transactions included in this statement.
  10. Locate   Status  readonly to review the status of the statement.

    Note: You can apply any corrections to the statement only if it is in Pending status - this status indicates that the statement is waiting for approval. Approved status indicates that the statement is approved and, if there were any adjustments, is waiting for adjustments to be applied. Adjusted status indicates that the statement is approved, adjusted and ready for being sent to the bank. Posted status indicates that the statement is sent to the bank.
  11. Locate   Remittance  groupbox. The information in this groupbox is filled out after the statement has been approved.
  12. Locate   ACH  label and review total direct debit amount of the statement. Below, you will see a transaction code field associated with a respective type of transactions.
    The fields are also the same for Bank Card and Amex sections.
  13. Locate   User  label to review the name of a user who approved the statement and the name of the remitter. In case when a statement is approved automatically, Approver will be set as System.
  14. Locate   Statement Detail  groupbox. The information in this groupbox is separated by Submissions sections. Distributions section is optional and depends on whether a merchant/merchant account is configured with distributions module.
  15. Locate   Group  column. This column indicates the purpose of the payment or withdrawal - Submissions (total amount received on a particular account), Net payments (amount received by the account excluding declines), Fees (fees that will be repaid from this account's amount), Distributions (amount that is submitted for distributions), Adjustments (amount applied as adjustments), etc.
  16. Locate   Description  column. This column indicates the type of transaction or the balance associated with the payment.
  17. Locate   Caption  column. This column along with Amount indicates the amount of all transactions and withdrawals of the certain merchant for a period.
  18. Click   Transaction Breakdownbutton next to the group of transactions in any section to review the transaction information.
  19. Locate   Summary  groupbox to review the information about previous and current balance of account, the total amount of adjustments applied to the statement, the net amount received, remittance withdrawal, distributions amount, etc.

    Note: The negative value in the textbox indicates that the respective amount of money will be withdrawn from your balance.
  20. Locate   Totals  groupbox to review the totals of net amount, adjustments, fees and distributions.
  21. Locate   Review Reason  groupbox to review what additional information will be included in merchant statement.
  22. Click   Exportbutton to export merchant statement to your computer.
  23. Congratulations, you are done!

    You have learned how to review a merchant statement. Now you can do this by yourself.

Related Tutorials

Name Added On Difficulty Time Required Description
How to enable emailing of merchant statements 05/27/14 15 mins This tutorial is aimed to teach you how to enable emailing of Merchant Statements as well as to help you to choose the emailing option which corresponds to your needs.
How to find a transaction associated with a statement 04/02/15 15 mins This tutorial will teach you how to locate transactions related to the remitter and generate statements for remitters.
How to display distribution section on merchant statements 07/07/15 15 mins This tutorial will help you to learn how to enable displaying distributions section on merchant statements.
How to revert back a statement status 12/09/16 15 mins This quick and easy tutorial will help you to learn how to put an approved statement back in review status.